LongArm AssistantRun Your Whole Quilting BusinessIntake. Workflow. Patterns. All in one system.
Manage customer quilts, track every order, organize your workflow, and build a professional pattern library — all in one system designed specifically for longarm quilters.
No credit card required. Mobile app is iOS. Web works in any browser.
Mobile + Web. One system.
Made for Quilters Who Quilt for Others
LongArm Assistant is designed for one kind of quilter — the kind who does this for clients.
Longarm quilters with paying clients
You quilt for others — not just as a hobby — and need a real system.
Studios managing multiple quilts at once
Juggling several customers and jobs in parallel, all at different stages.
Quilters with a growing pattern collection
You have digital or physical patterns and need a way to showcase them.
Quilters ready to run their business professionally
You want tools that match how serious you are about your craft.
Sound familiar?
Running a longarm business means juggling customers, quilts, patterns, and pricing — without the right tools, things fall through the cracks.
Orders lost in texts and notes
Customer details scattered across messages, sticky notes, and memory.
Pattern binders for every client visit
Hauling binders or screenshots to show clients what patterns you offer.
Estimates rebuilt from scratch each time
Manually recalculating pricing every job, every time, from memory.
Customers asking where their quilt is
Fielding status texts and calls because there's no system to keep customers in the loop.
One System. Your Entire Workflow.
From the moment a customer contacts you to the day you deliver — everything is connected.
Customer submits intake
Share a link or QR code. Customers fill out quilt details from their phone — it lands straight in your pipeline.
You manage the workflow
Track every quilt from Received through Quilting, Finished, and Delivered. Always know what's on the frame.
Clients browse your patterns
Your pattern library is always up to date. Share a gallery link — clients pick their pattern before drop-off.
Invoice and deliver
Generate an estimate, finalize the invoice, and close the job. Every detail is captured from start to finish.
Customer submits intake
Share a link or QR code. Customers fill out quilt details from their phone — it lands straight in your pipeline.
You manage the workflow
Track every quilt from Received through Quilting, Finished, and Delivered. Always know what's on the frame.
Clients browse your patterns
Your pattern library is always up to date. Share a gallery link — clients pick their pattern before drop-off.
Invoice and deliver
Generate an estimate, finalize the invoice, and close the job. Every detail is captured from start to finish.
What's Included
Built specifically for longarm quilters — not a generic project manager bolted on to your workflow.
In Your Workflow
Quilt Workflow
Track every quilt through a five-stage pipeline: Incoming, Received, Quilting, Finished, and Delivered.
Customer Management
Keep every customer's info, quilt history, and contact details organized in one place.
Flexible Quilt Pricing
Support for multiple pricing models — whatever fits your business.
Estimates & Invoicing
Generate accurate estimates and share them with customers before the job starts.
Pattern Library
Upload pattern files and build a visual, searchable collection your clients can browse. Share a gallery link or QR code — no login required.
Facing Your Clients
Online Intake Forms
Let customers submit quilt details online — straight into your workflow pipeline.
Your Brand, Your Experience
Add your business name and logo to the customer-facing gallery and intake forms for a polished, professional impression.
Everything you need to run your quilting business — mobile and web, included in one account.
Turn Your Pattern Collection Into a Professional Portfolio
Your clients can browse your full pattern collection online — it's part of your LongArm Assistant account. Upload your files once; they're organized, previewable, and ready to share.
- Upload pattern files — auto-converted to visual SVG previews
- See exactly how patterns look when tiled across a quilt
- Organize by tags: feathers, geometric, florals, and more
- Share a client gallery link or QR code — no login required for clients
- Replace your pattern binder with a professional digital portfolio
I flirted with using Evernote, but then I found your Pattern Library. I LOVE it! I used it with my first customer last week and it really helped make intake a breeze. Sharing the link with customers ahead of their appointments is going to be incredibly valuable.
Let Customers Start the Process Before They Arrive
Customers fill out quilt details before they arrive — right from their phone. The submission lands straight in your mobile pipeline.
- Customers fill out details before they drop off their quilt
- Automatically captures quilt size, pattern preferences, batting, and notes
- New intake goes straight into your workflow pipeline
- Reduces back-and-forth messages and phone calls
Simple Pricing
Start free. Upgrade when you're ready. No credit card required.
- Up to 3 active quilts* (see below)
- Up to 15 patterns in your library
- Customer records and quilt history
- Estimates and invoicing
- iPhone and iPad app included
Everything in Free, plus:
- Unlimited active quilts
- Unlimited patterns
- Pricing & estimate presets
- Track incoming quilts and more
What does “active quilts” mean?
Active quilts are any quilts currently in your workflow. Many quilters are just getting started — this gives you room to learn the system before growing your workload.
Once a quilt is marked Delivered, it no longer counts toward your limit — freeing up space for your next project.
Need to manage more quilts at once? Upgrade to Pro for unlimited active quilts and full business tools.
* The 3-quilt limit may change in the future.
Start with web access today. Full mobile experience available on iPhone.
I feel so much more professional being able to grab my phone and have everything right there.
It keeps me organized so I always know the order of the quilts I've received and I can change the order in a flash, if I have a priority customer! The app was so easy to set up with my personal business information and details.
Your whole quilting business. One system.
LongArm Assistant gives you the tools to stay organized, serve clients better, and build a portfolio you're proud of.
No credit card required. Mobile app is iOS. Web works in any browser.